Inspired Travel Group provides group travel management services to technology companies across Canada, including all-hands offsites, sales kickoffs, company retreats, and large-scale team events. The agency operates on a dedicated coordinator model with 24/7 in-house Canadian emergency support, custom traveller dashboards, and a flat fee of $30 per traveller. Inspired Travel Group is 100% Canadian owned and has been operating since 2009.
Group Travel for Technology Companies
Group Travel Built for Tech Teams That Move at Scale
We manage all-hands offsites, sales kickoffs, and company retreats for technology companies — handling every moving part so your team arrives ready, not exhausted from the logistics.
- One Dedicated Agent per Event
- Custom Tracking Dashboards & Intake Forms
- Flights, Hotels & Transfers — All Handled
- Arrival Management & On-Site Transfers
- Simple $30 Flat Fee Per Itinerary
- Flexible Billing & 30-Day Payment Terms
Talk to Our Team Today
Winner, Canada's Leading Travel Management Company '24 & '25
Who We Work With
Travel Built for
Tech Teams at Scale
From 50-person company retreats to 1,000-person all-hands, we’ve seen what happens when self-booking tools hit their limit. Tech companies come to us when the stakes are too high to leave to a portal.
Dedicated Coordinator
One agent assigned to your event from first call to final invoice. They know your team, your timeline, and your tolerance for chaos. Which is zero.
Learn More →Real-Time Visibility
Custom shared dashboards give you a live view of every traveller's status — who's confirmed, who's pending, who needs chasing. No inbox archaeology required.
Learn More →24/7 In-House Support
When a flight cancels at midnight before day one of your SKO, your team won't be on hold with a call centre. Real agents, available around the clock.
Learn More →How This Started
We Found a Problem That Portals Can't Solve
“[Client quote to be added once received]”
Name, Title, Organization
Flat fee per traveller. Flights, hotels, transfers, changes, and 24/7 support all included. No hidden fees, no per-change charges, no surprises at invoice.
Guaranteed response time during business hours. You will always hear back from your dedicated coordinator quickly — no automated replies, no ticket numbers.
In-house Canadian agents available around the clock. When something goes wrong the night before your event, your team has a direct line to someone who knows the file.
Case Study
When It Has to Work at Scale, It Works!
Not every event lands with ideal timing. This one landed during NHL playoffs, with 800 attendees travelling into Edmonton from across the country. Hotel availability was compressed, transfers had to be coordinated across multiple arrival windows, individual travellers had different flight times, some wanted to extend their stay, and payments needed to be split across corporate and personal accounts. Here is how we handled it.
A tech company's annual all-hands required 800 people to converge on Edmonton during one of the busiest travel weekends of the year. Hotel inventory was compressed and standard rates were elevated across the city.
A single dedicated coordinator managed hotel blocks across multiple properties, coordinated ground transfers by arrival window, handled individual leisure extensions, and managed split payments between corporate and personal accounts throughout.
Every attendee accommodated. Every transfer met. Extensions handled individually and cleanly. The organizer's inbox stayed quiet throughout.
Planning your next all-hands? See how we got 800 people there during playoffs.
A Unique Approach
Group Travel Management
Built for Your Event
We’ve built our service around what actually breaks down at scale. One coordinator, real-time visibility across your group, and a billing structure that works for how tech companies actually operate.
Full-Service Group Coordination
Flights, hotels, ground transport, changes, and cancellations. From the first intake form to the final invoice, your dedicated agent owns every element of your event.
Custom Traveller Dashboards
A shared live dashboard showing every traveller's booking status in real time. Confirmed, pending, outstanding — no chasing, no inbox archaeology, no status update emails.
Arrival Management & Transfers
Cars and buses coordinated by arrival window. Whether your team lands across one afternoon or three days, nobody is left waiting or making their own way to the venue.
Leisure Extensions & Split Payments
Attendees who want to stay on after the event? We manage their extensions directly and handle split payments between corporate billing and personal cards — clean for them, clean for your finance team.
Intake Forms & Traveller Onboarding
Custom intake forms sent to every attendee to capture flight preferences, arrival times, and individual requirements. No chasing people by email for their details.
Flexible Billing Throughout
A mix of deposits, credit card payments, and billing accounts to manage cashflow across a long booking window. We structure payments in a way that works for your finance team.
Executive & VIP Travel
White Glove Service For Your Leadership
Not everyone at your all-hands is travelling the same way. Senior leaders, executives, and VIP guests have different expectations — and different requirements. We manage them separately, with the level of attention their role demands.
Your dedicated coordinator handles executive itineraries with precision. Business class managed and confirmed. Hotel upgrades secured. Ground transport arranged door to door. Nothing left to chance or self-service.
- Business Class Booked and Managed
- Hotel Upgrades Confirmed at Time of Booking
- Private Ground Transport Arranged
- Preferred Seating and Lounge Access
- Itinerary Changes Handled Immediately
- 24/7 Availability if Anything Changes
Why This Matters
What we hear from event organizers
Senior leaders travelling to a company event should not be navigating a booking portal. Their time is expensive and their experience sets the tone for everyone else arriving at the same event.
We manage executive travel separately from the group — same coordinator, same event, different standard of care. Everything confirmed, nothing assumed, nothing left to the traveller to sort out themselves.
When the CEO lands, the car is there. When the itinerary changes, we handle it before they even know it happened.
That is what white glove service actually looks like.
Billing and Payments
Billing That Works
The Way You Do
Managing the finances behind a large group event is complex enough without your travel provider making it harder. Our billing structure is built around the realities of planning travel for hundreds of people — with the flexibility to match your cashflow, your approval process, and your timeline.
We require a $100 non-refundable deposit per traveller to secure your group space. Some clients choose to place a larger upfront deposit — creating a balance we draw from as bookings are confirmed throughout the planning window. This keeps things moving without requiring approval on every individual transaction.
We can process individual bookings by credit card as they are confirmed. This works well for smaller groups or organizations that prefer to keep travel spend on card for reporting or rewards purposes. Each transaction is accompanied by a clear invoice.
We invoice at the time of booking with payment due within 30 days, settled by bank transfer. This is our standard credit facility and works well for most group sizes. Every booking generates its own invoice so your finance team has a clean paper trail from day one.
For large-scale events where total spend exceeds our standard credit facility, we work with you to structure payments across shorter windows — weekly, for example — rather than requiring the full amount within 30 days. This allows us to support events with significant total spend while keeping cashflow manageable for both sides. Settled by bank transfer.
When attendees extend their stay for personal travel, we manage the split directly — corporate costs billed to the organization, personal costs charged to the individual. No awkward expense claims, no manual reconciliation. Clean from the start.
Return-On-Investment
Your Travel, Rewarded
Whether your organization travels every week or only a few times a year, your travel with Inspired is always rewarded. The more your team travel, the more valuable your points become with our four fantastic tiers. Gold tier members receive a 15% discount on redemptions, on top of 65,000 bonus points!
Corporate Travel Clients
What Our Clients
Say About Us
We let our clients do the talking. The testimonials below are from organizations we work with every day. If you’d like a direct reference before getting started, reach out and we’ll connect you with someone in our network.
The biggest benefit of working with Inspired is how efficient they are. They allow our staff to continue working on other projects whilst they deal with everything travel related in the background. A very easy to use and efficient service that I would certainly recommend to others.
Katie Froom
Executive Assistant, Fast + Epp
They have proven to be fast and efficient providing a smooth and successful travel experience — creative in searching for the best route and pricing possible while problem-solving wherever they may occur, keeping themselves available 24/7 to meet all of our demanding business travel needs.
Gina Andre
Office Administrator, Chrysalix VC
ITG is at the very top of my list. Inspired Travel has served Carmanah for a number of years now, and have provided great value to our organization, including low admin fees, great reporting for our accounting staff and superior support after hours. Response time is really important to them.
Lynda Donnachie
HR Manager, Carmanah Technologies Corp.
What You Should Know
Your Questions, Answered
Everything you need to know about working with Inspired. If you have a question that isn’t covered here, reach out directly and your dedicated agent will be happy to help.
Full itinerary management for each traveller — flights, hotels, transfers, changes, and 24/7 emergency support during travel. There are no added fees for booking assistance or last-minute updates, just fare differences or airline penalties where applicable.
The deposit secures your group space with airline group desks and hotel partners and covers the coordination work done upfront. It is applied in full to your final invoice and is not tied to individual traveller names at the time of payment.
We build and maintain a shared live document showing every traveller's booking status — confirmed, pending, and outstanding. It is updated in real time and shared with your team so you always have visibility without needing to ask us for an update.
Yes. We manage leisure extensions directly with individual travellers — different checkout dates, room type changes, and split payments between the corporate account and personal cards are all handled by us, not by the traveller chasing their own booking.
We offer several options — upfront deposit to draw from, credit card per booking, or our standard 30-day credit facility settled by bank transfer. For larger events where total spend exceeds our standard facility, we can structure payments across shorter windows to keep cashflow manageable for both sides.
All travellers receive PDF confirmations as well as a live itinerary through TripScape, including real-time flight updates, calendar syncing, and push notifications.
Yes. We tailor every booking to your internal policy — preferred suppliers, budget thresholds, and approval flows. Your agent flags anything outside of policy before confirming.
Our in-house team is available 24/7 throughout your event. If a flight cancels, a transfer is missed, or anything changes on the ground, your team has a direct line to a real agent who knows your event file.
Fill in the form on this page, call us at +1 844-999-5003, or email info@inspiredtg.ca. We will respond within one business day to discuss your event and travel needs.
What You Should Know
Speak with a Dedicated
Travel Agent
Managing group travel for hundreds of people is exactly what we do. Tell us about your event and we will take it from there.
Get Started Today →Get Started with Inspired:
Existing Clients
Resources
â’¸ 2026, INSPIRED TRAVEL GROUP
