In today’s business world, business trips, meetings and events are essential to the success of your company. Especially if your company sends employees on business trips frequently. However, managing travel arrangements can be a time-consuming and difficult task.
Therefore, by partnering with a corporate travel agency, you can take advantage of a wide range of benefits that can make corporate travel easier. As a result, it will assist you in reaching the main goals of your company’s business trip. In today’s article, we will reveal 13 benefits that corporate travel agencies (CTAs) can provide.
13 benefits that a corporate travel agency can provide
- Cost SavingsÂ
- Time efficientÂ
- ExpertiseÂ
- Travel PolicyÂ
- Return on InvestmentÂ
- 24/7 SupportÂ
- Safety and SecurityÂ
- Curated Travel ItinerariesÂ
- Consolidated InvoicingÂ
- Analytics and ReportsÂ
- Booking ManagementÂ
- Travel RewardsÂ
- GuidelinesÂ
1. Cost Savings
By partnering with the right corporate travel agency you can save on a significant part of your corporate travel investments. The reason for this is that corporate travel agencies can negotiate rates and get better deals with airlines, hotels, and car rental companies than you might receive yourself.
This means that you will get the best value and save money for your business. An additional bonus is that travel management companies have access to special rates and deals that may not be available to the general public.
2. Working with TMCs is Time efficient
We mentioned previously that managing and arranging travel for your company’s employees can be time-consuming. Especially if your company has a large number of employees travelling regularly. However, this problem can be solved by hiring a corporate travel agency.
A team of professional business travel agents will help you arrange all your travel needs in a time-efficient manner. As a result, you and your travelling employees can focus on the core goals of your business trip.
3. expertise of the Corporate Travel Industry
Who knows the industry better than a team of professional corporate travel experts? Business travel management agencies have a wealth of experience, knowledge and authority in the travel industry. With the right agency, you will receive expert advice and guidance in order to extract the most value from your business trips.Â
For example, they can help you find and book the most accessible hotel, or the best car rental company to use. Moreover, professional travel experts can help you make informed decisions and get the most value out of your travel budget.
Find out the list of the best corporate travel management companies in Canada
4. Essential Corporate Travel Policy
Another essential benefit of working with a business travel management agency is that they can create a unique travel policy for your company. A professionally written travel policy will help you to ensure the safety of your employees while they are travelling. Learn more about why you need a corporate travel policy.
Corporate travel policies are essential documentation that can help cut down on unnecessary travel spending, avoiding many a difficult conversation in process.Â
5. Get a Return on Your Investment
What if you could save money when you spend it? Yes, in today’s corporate travel industry, it’s absolutely possible. The reason for this is that corporate travel management agencies like Inspired Travel Group offer comprehensive reward programs that allow you to save money.
For each dollar spent using their corporate travel services, Inspirations Reward points are earned. In fact, these points can be spent on absolutely anything from gift cards and experiences to flights and even full pre-paid holidays.
6. 24/7 Support
Most travel management agencies provide 24/7 customer support that helps to ensure that travelling employees have access to assistance and support in case of emergency. So no matter the problem, no matter the time, you will always have a dedicated travel agent available to you 24 hours a day.
This service is a real game changer for those that might previously deal with travel in house; having to deal with your execs cancelled flight at 8pm on a Saturday is most people’s worst nightmare!
7. Safety of your travelling Employees
The safety and security of your travelling employees should be your number one priority. For this reason, travel management agencies can also help you to ensure that your travelling employees are informed of travel advisories and safety measures in case of emergency situations.
8. Curated travel itineraries
Possibly the most significant benefit you get is assistance with creating personally curated travel itineraries based on the specific needs of you and your business. This can include preferred airlines, your favourite hotels and trusted rental car companies. Additionally, you can choose specific travel dates and times so travel agents can plan ahead.
9. Billing and Payments
For easy, stress-free bookings, set-up a credit account with your CTA. This will ensure easy cash flow management, easily lining up when you get paid with when you pay!
10. Regular Reports and Analytics
Understand your business travel expenses better and identify areas for cost savings. With the help of a travel management company, you will receive detailed reports and analytics that can be extremely beneficial, especially if looking to offset your companies carbon footprint.
11. Latest Technologies
In today’s world of business travel, it is essential to have access to online booking tools and travel management software. These tools will make the travel management process more efficient and convenient. In addition, staying current with the latest technologies can help you stay competitive in your industry.
12. Business Travel Rewards
Take advantage of travel rewards and loyalty programs offered by the travel agency you work with. As an example, Inspired Travel Group offers a unique rewards program that will benefit and motivate your travelling employees. Whether your company travels every week or only a few times a year, your travel with Inspired is always rewarded.
13. Travel Coordination
Coordination and management of travelling employees can be especially useful for businesses that regularly organize conferences, business events and seminars. A travel agency can assist with these processes in the most professional manner.
Conclusion
Businesses of all sizes can benefit from working with corporate travel agencies. Decide which one to choose and how to choose the right one, based on your business travel needs, and start getting benefits. Whether it’s negotiating the best rates, providing around-the-clock support, or managing complex itineraries, a corporate travel agency can provide the necessary tools and expertise to ensure successful business travel.
For help choosing the corporate travel agency, check our our comprehensive list below:
